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School Movie Night Perth
Raise Real Money.
Have Real Fun.
One of Perth’s most popular school fundraisers — easy to organise, great attendance, and serious money for your P&C or P&F. We handle the hard stuff.
Why schools love a movie night fundraiser.
A movie night is one of the easiest fundraisers to organise and one of the best attended. Here’s why it works every time.
Ticket sales alone can return $920–$12,820+ profit depending on your screen size and attendance. Add a snack bar, raffle or VIP seating and the numbers climb fast.
Movie nights bring in families who skip other fundraisers. It’s a social night out for parents as much as the kids — consistently high attendance.
We handle the equipment, setup and packdown. Your committee handles tickets, snacks and promotion. We’ll walk you through everything else.
Once families experience it, they ask for it again. Schools that run a movie night once almost always rebook the following year.
Our framed screen works perfectly indoors in a school hall, gym or undercover area — so wet weather or a term 2 date is never a problem. The oval works brilliantly too.
End of year celebration, term 2 fundraiser, school fete add-on, NAIDOC night, sports day wind-down — the format works for any occasion, indoors or out.
Everything handled.
You focus on the fun.
- 5m or 8m cinema screen and high-brightness projector
- Professional sound system sized to your crowd
- Full delivery, setup and packdown on the night
- Onsite operation of the full screening
- Fully insured WA business — 20+ years experience
- No weekend or public holiday surcharges
How much can your school actually raise?
Drag the slider to see your estimated profit update in real time.
Generate a formal event budget.
Fill in your event details and get a one-page budget summary ready to present at your P&C meeting.
Offer VIP bean bag tickets. Families love an upgrade.
Split tickets into two tiers. Families happily pay more for a reserved bean bag spot and you earn more per seat — without needing a single extra attendee.
BYO chair, rug or blanket. Most families will buy this. Price it to maximise attendance numbers.
Your volume revenuePre-assigned bean bag in a prime viewing area. Limited numbers create urgency and typically sell out first. Add bean bags from $11 each to your hire.
+$6–10 extra profit per ticketExample: 200 standard tickets at $12 = $2,400. Plus 50 VIP bean bag tickets at $20 = $1,000. Bean bag hire for 50 = $550. Net extra profit from VIP tier: ~$450.
Fundraising ideas to stack your profits.
Ticket sales are just the start. These add-ons are low effort and high return.
Popcorn, chips, lollies, juice boxes. Keep it simple. Families spend $5–15 each without thinking about it.
Sell raffle tickets at the gate. Ask local businesses to donate prizes. A hamper or gift card easily raises a few hundred dollars.
A sausage sizzle by parent volunteers is nearly pure profit. A local food truck partnership earns you a percentage of their sales.
Disney night, superhero night, pyjama party. Themes drive costume participation, social sharing and word of mouth across the school community.
Ask a local business to sponsor a 2-minute shoutout on the microphone at intermission. Pure sponsorship revenue for zero cost to you.
A simple backdrop near the screen. Sell printed Polaroids or run a social media contest to build event awareness for next year.
Your movie night planning timeline.
Everything your committee needs to do, in order. Start 6–8 weeks out for the smoothest run.
Choose a date with no school clashes — any night of the week works well for a movie night. Families show up regardless of the day when the event is well promoted. Check the oval or hall is available. Autumn and spring are ideal — dark by 7pm but still comfortable.
Lock in your date with a 50% deposit. Tell us your expected attendance, school location and whether you need the 5m or 8m screen. We'll confirm all logistics and advise on setup requirements.
Apply through Roadshow's licensing portal. Licences cost around $400 and take a few days to process. You'll need to know your chosen film at this stage — or pick it and keep it secret to reveal later.
Create your event on Trybooking or Humanitix — both are free for organisers. Set up standard and VIP bean bag tiers. Cap your VIP quantity to create urgency and drive early sales.
Use the flyer builder on this page — fill in your school name, date, ticket prices, location and movie (or keep it a mystery). Download the PDF and stick it in the staffroom, share it in the Facebook group and email it to teachers to put up in classrooms.
Send the save the date via newsletter, Compass or Seesaw. Use the email template below — it's ready to copy. Don't reveal the movie yet. Mystery builds anticipation and drives a second wave of sales when you reveal it.
Announce the film title and drive a second wave of ticket sales. Post in the school Facebook group, send a reminder newsletter and ask teachers to mention it in class. This is typically your biggest sales week.
Lock in your snack bar stock and roster 4–6 parent volunteers. Assign roles: gate entry, snack bar, raffle sales and a floater. Keep it simple — this is the bit that trips up committees that over-complicate it.
Send a final reminder with arrival time, what to bring and gate open time. Remind VIP holders of their bean bag area. This always drives a last-minute surge in ticket sales.
We arrive 90 minutes early (5m) or 3 hours early (8m) for setup. Your volunteers run the gate, snacks and raffle. We operate the screening start to finish and pack everything down that night. You just enjoy it.
A few great photos in the newsletter or Facebook group, plus the total amount raised, builds goodwill and gets families excited for next year before you've even started planning.
Schools that rebook early get first pick of popular dates. Drop us a message while the memories are still fresh — dates fill up fast.
Find your film licence.
Public screenings require a licence (~$400). Enter your movie title and we'll open the right search on Roadshow's portal.
Searches Google for your film + Roadshow licensing — click the top result to apply. Licences cost ~$400 and take a few days to process.
Volunteer roster template.
Fill in names and times for each role. Add or remove rows as needed. Hit Copy when done.
Build your flyer. Download as PDF.
Fill in your school details and download a ready-to-print A4 flyer — light or dark theme. Takes about 2 minutes.
Parent email template. Auto-fills as you type.
Fill in your details and the email writes itself. Hit Copy and paste straight into your newsletter, Compass or Seesaw.
🤝 Get prizes & sponsorsSponsor outreach email. Auto-fills as you type.
Approaching local businesses for raffle prizes or intermission sponsorship is easier with a polished email. Fill in the details and copy.
How to fill every seat.
The more people who come, the more you raise. Here's what works for Perth school movie nights.
Give families time to save the date and budget for it. Use the copyable template below — paste it straight into your newsletter or Compass.
Once when tickets open, once when you reveal the movie, once 2 days before. Each post reaches families who missed the last one.
Even if you have capacity for more, promote a limited number of VIP bean bag spots. "Only 12 VIP seats left!" consistently drives fast sales.
Keep the film title a mystery in early marketing. The reveal always generates a second wave of ticket sales and gets kids talking at school.
A quick mention from their teacher drives more ticket sales than any newsletter. Ask your class reps to remind teachers to mention it in the week before the event.
Families want to know their $12 made a difference. A post-event announcement generates goodwill and makes next year's event much easier to sell.
Frequently asked questions.
We service every Perth school.
Based in Kwinana, we deliver to every Perth school — from Cottesloe and Claremont to Joondalup, Mandurah and everywhere in between. Delivery is charged at $4/km from Kwinana with no weekend surcharges.
Not sure which screen suits your school?
Both community screens come with everything managed. The main difference is crowd size and fundraising potential.
Let's plan your school movie night.
Tell us your expected attendance, school suburb and preferred date. We'll get back to you with a tailored quote fast.